Center Training Unit Advisory
Center Training Unit – De Anza
Friday, October 3, 2003
Carl Brown HTCTU, De Anza HTCTU Director present
Myra Lerch Butte
Thad Selmants Sierra College Region 2
Judy Lariviere Skyline College Region 3 present
Kathleen Allen Chabot
College Region 4 present
Laura Ingram Merced College Region 5 present
Laurie Vasquez Santa Barbara City College Region 6 present
Lyn Clemons El
Camino College Region 7 not present
Vacant Vacant Region
Brian Brautigam Victor Valley College Region 9 present
Fielden Grossmont College Region
Peggy Tate Chancellor’s Office not
Bob Martinengo ATPC present
Election for a new chairperson took place. Carl
Fielden was nominated and accepted the position. Carl
Brown then reviewed with Fielden the responsibilities of the HTCTU advisory
committee chairperson which include: reviewing proposed agendas, identifying
issues that need to be brought to the HTCTU committee’s attention as well as
the Chancellor’s Office and, on rare occasions, making an appearance at the regional
coordinator’s meeting in Sacramento.
Carl Brown reported forward
momentum with regard to development of new trainings and implementation of new
software. A handout was provided showing the number of trainings and
participants during the last quarter.
Carl also reported to the
committee about the State of the System presentation he attended in Sacramento. There was great concern expressed by college
presidents and chancellors about finance and budget for the year 2004-2005 and
what’s going to happen for the balance of this year’s budget. As already
predicted, 2004-2005 will be the most difficult year in the entire history of
the California Community Colleges. There was a 60% fee increase in the colleges
which discouraged a significant number of students/enrollees. The number of
courses that were being offered from the community colleges was drastically
reduced. Ongoing students are taking enrolling in all available courses leading
very little for students who just graduated from high school. In an effort to
improve the political constituency of students in California
community colleges, San Francisco
community college has developed a drop-in module that goes into online
registration that allows students to register to vote. The information is then
shipped directly to the registrar of voters.
See transcript of presentation
Gaeir Dietrich reported to
the committee that all of the BrailleNotes from the BrailleNote Loan program have been loaned for the next year
consisting of 12 standard and 3 with GPS. In addition, the Fremont
School for the Blind has a BrailleNote training in CD format
that is planned for inclusion in future BrailleNote
packages. Gaeir reported that the Folsom video captioning project has produced
87 captioned video tapes. Unfortunately, only 9 campuses are participating in
Gaeir is also currently working with a new company called
Automatic Sync. The company is able to produce a time coded script from an MP3
recording of a videos audio track and a transcript. The process appears to being efficient and
highly economical and will work with the captioning equipment currently used by
California community colleges.
New trainings include Advance Duxbury and Alternate
Media Resources. Gaeir will co-teach the Alternate
Media Resources training with Bob Martinengo
of ATPC. Dots Plus will also be offered next quarter.
Sean Keegan, Sam
Ogami and Gaeir Dietrich
will be attending the CAPED conference in Los Angeles
and the Accessing Higher Ground Conference in Boulder,
Sean Keegan introduced the
newly launched HTCTU website, www.htctu.net.
He is currently developing a back-in database for all HTCTU locations/sites and
individuals. All information is currently in the process of being updating.
Sean is also working on improving the level of accessibility of the listserve. The HTCTU intends to license the Web
accessibility training from WebAim. These resources will be hosted as online
trainings available through the two remaining CVC sites as well as @One. These resources will be available to all California
community college faculty and staff.
Sean hopes to have these resources operational by early January,
2004. Sean will be attending the CSUN
conference and will also be giving a presentation on PDF accessibility at Boulder,
Sean will also be delivering several online trainings through Horizon
live regarding web accessibility in the weeks after CAPED.
Sam Ogami talked about his
ongoing work with the Daisy Creation Tools and is hoping the tools will be
released by winter depending upon the final cycle of product testing. He is
also testing a new service called Generator Tool that allows the user to submit
e-text electronically and receive Daisy formatted text electronically in
return. The ACT section in the new HTCTU website is also being updated by
providing a technical support pages for specialist’s
having questions or inquiries on ACT software and its links. Sam also reported
to the committee his meeting with the Apple people, and software accessibility
to the new MacOS.
ATPC Status Report
ATPC Supervisor, updated the committee on their program review made last May.
He also identified their new ATPC director, Kay Faulconer-Boger.
Bob confirmed to the committee the ATPC’s
success rate with the publisher which is 60% and 70% with the big publishers. Carl
Brown reviewed with Bob some suggestions discussed during the last Regional
Coordinator’s meeting in Sacramento regarding colleges receiving damaged books
at no cost from their local bookstore and developing a relationship with
Amazon.com, an online book retailer, as a first step in creating a form of book
There was a discussion regarding the number of books scanned
from campuses using the high speed scanner and how this is contributing to the
AMX database. Carl Brown made it clear that if
the student owns the book and demonstrate proofs of ownership, alternate use of
the book is covered by the Chaffey amendment. There
was also a proposed strategy that the ATPC is exploring called tracking the
media. Based on a student identifier using a database to track information from
student’s past requests, and with the addition of extra features, it would be a
useful and more convenient service than writing their own new database. Carl
raised a question on the length of time the request process would require. Bob
assured it would take less than 24 hours via web delivery using a third party
Learning Disability Research Study
Carl gave a progress report
since the last advisory committee. The six colleges participating in the study
met with members of the research team at the HTCTU for a day discussion and
training about the study. Each college
participated in the PDFaloud training developed by
Stacey Kayden, and were given the software and
guidelines for collecting student data. All data have been collected are with Rose
Asera, the principal researcher. There were minor questions
about a particular segment of the study, the Nelson Denny reading scores which
could be presented in several different formats. Rose developed a standardized
format for those colleges who reported this particular data. Results for
students using PDFaloud appear positive although some colleges will
still require additional training in the production on appropriate PDF
documents. Some tried reading Adobe E-book and PDF image files but failed. They
were then taught to create an embedded text document which is standard PDF.
The data analysis on the baseline data should begin within
the next few weeks and should provide a preliminary analysis of possible
correlation between the learning disability scores and how they scored in
social science courses. The demographics survey forms have been sent. These forms include questions about gender,
age, goals for community colleges and some questions on how they use the
software. The whole study has a one year lifel and
was launched in July, 2003.
Carl also introduced to the
group the Abbey Fine Reader version 7, an industrial strength product more
powerful than Omnipage.
Laurie gave an update on DETAC, Distance Education Technical
Advisory Committee. They are working on a summary of the online needs
assessment survey that was sent out to all distance education coordinators last
semester. All data are being compiled and reviewed with issues regarding
accessibility. A handout with accessibility results based on the survey was
provided. There was a
issue discussion regarding the amount of energy spent on making e-packs
accessible for online courses. E-packs are publisher courses that are neatly
packaged to sell to faculty who are teaching online.
Laurie also talked about academic freedom and accessibility.
Laurie clarified that as district employees, faculty are responsible for complying
with all laws and regulations including access. She suggested reviewing college
policies on academic freedom for the any language that would naturally include
a nod to access.
Training faculty on accessibility.
Laurie commented that there are several places to put training information on
accessibility. College web standards on the college web page, creating a web
policy that speaks to procedural implications for creating accessibility within
faculty developed pages, training new faculty, plus adjuncts and retraining
faculty who are long employees.
Proctoring online tests
, and how faculty address the issue. Laurie discussed a brief survey she conducted with
Distance Education coordinators re: what instructors do when it comes to online
proctoring. The questions were:
Do instructors proctor the exams themselves?
Is there a place on campus that is designated for online
How do instructors proctor online test for students outside
Do you have a proctoring policy or procedure?
The results have implications for faculty who are
accommodating students with disabilities and how they handle designing tests to
be taken online.
Laurie also informed the committee about her meeting with
the people from Aleks Software Company who create a
self-paced math assessment program for students. This is being used in math
instructional labs. She also shared with
the group her campuses’ Access Technology Work Plan. From this work plan, there
were discussions about tools campuses use to check for accessibility. How should the access specialist advise the
campus in considering what is standard??
Bobby was ruled out, as well as Cynthia Says. Sean
recommended the HI software technology called ACC monitor which monitors the
entire site and provides feedback on errors and violations. Sean is trying to
get HI software which is based in New York,
to do trainings or shoot a video for product demonstration at the HTCTU. Buying
the software with the site license for the college was also a possibility. There is also LIFT online for site monitoring
that checks multiple pages as well as InFocus, a desktop
tool that also corrects accessibility errors.
There was a discussion about CCC Apply, a grant project.
This is a universal college application form for students. Project accessibility remains uncertain. The HTCTU will continue to participate as a
Minutes, June 6,
HTCTU fall trainings 2003
Automatic Sync handout
Accessibility Results From the CVC
needs assessment report)
Next Meeting: February