Accessible PDF Forms using Adobe LiveCycle Designer

Sean Keegan

High Tech Center Training Unit for the California Community Colleges

Overview

Adobe LiveCycle Designer

Notes:

 

 

 

 

Designing PDF Forms

Notes:

Adobe's LiveCycle Designer allows authors to create forms (called .XFA-based PDF) that can be exported to PDF version; however, it is not possible for others to then edit this form using Adobe Acrobat. Adobe PDF Forms Access is another tool that will allow document authors tag PDF documents as well as add the necessary form fields for accessibility. Adobe Acrobat Professional will also allow you to create PDF forms (called Acroforms). Generally speaking, using LiveCycle Designer allows for the most flexibility for acccessible form creation.

 

 

 

 

Basic Form Field Types

Notes:

 

 

 

 

 

 

 

Text Fields

Notes:

If you enter information into the Tool Tip region AND the Custom Screen Reader Text region, it is necessary to set which information you wish to take precedence using the Screen-Reader Precedence options (i.e., the drop-down menu). A screen-reader will NOT read both regions of text - only the information identified in the Screen-Reader Precedence settings. Additionally, the region identified as part of the Screen-Reader Precedence settings is also the information that will be displayed visually on the PDF

It is possible to simply enter information into the Tool Tip region and nothing in Custom Screen Reader Text region. Even if the Screen-Reader Precedence setting is set to Custom Text (which has no actual text information in that region), screen-readers will then check the Tool Tip information and speak that content.

 

 

Checkboxes

Notes:

Remember, check boxes are used to when there is the possibility of none, one, or multiple answers. In other words, a person completing the form could check several boxes so that multiple answers are recorded for a single question. If you want a person to choose only one option, then you should use radio buttons.

 

 

Radio Buttons

Notes:

When adding radio buttons to a page, add all the radio buttons before adding other form input fields or other elements (text areas, check boxes, etc.). Adding all the necessary radio buttons at the same time allows for all buttons to be part of the same exclusion group.

In the process above, we are using the form caption information to communicate the actual radio button value. It is also possible to specify the radio button values. This is outlined in the Adobe LiveCycle Designer Help Menu under Using LiveCycle Designer > Creating Accessible Forms > Making Objects Accessible.

 

 

 

 

List Box

Notes:

 

 

 

 

Controlling the Reading Order

Notes:

 

 

 

 

Resources

Notes:

 

 

 

Thank you